How do I work with my team in Plya?
Invite people to your studio, choose what each person can do, change roles, hand the studio over, and leave.
- team
- members
- invite
- invites
- roles
- owner
- admin
- member
- collaborators
- studio
- leave
- remove
- transfer
Everyone in a studio works from the same projects, people, notes, tasks and canvas. Settings → Members shows who's in your studio and what each person can do.
Roles
| Role | What they can do |
|---|---|
| Owner | Everything. The owner runs the plan, billing and the Stripe connection, changes roles and can hand the studio over. Each studio has one owner |
| Admin | Everything a member does, plus sending invoices, recording payments, Finance settings, invites and studio settings. Admins invite members and remove members |
| Member | Projects, network, outreach, notes, tasks and the canvas. In Finance, a member sees invoices and the studio's time, drafts invoices and logs their own time. The owner or an admin sends an invoice and marks it paid |
Ash follows the same roles: for a member, it drafts invoices and leaves sending them and recording payments to the owner or an admin.
Invite someone
- Open Settings → Members and choose Invite someone.
- Enter their email. The owner also picks Member or Admin; an admin invites members.
- Choose Send invite.
They get an email with a link to join. The link works for 7 days, for that address only. Until they join, the invite shows under Invites, where you can send a new link or cancel it. When they join, the owner and admins get a notification, by email too unless they turn it off in Notifications.
Each person in the studio takes a seat, and so does each open invite. Basic has 1 seat. Studio covers 2, and the owner can add seats up to 5, at $39 a month each. When every seat is taken, Invite someone shows the step that fits:
- On Basic, the plan dialog opens with Studio.
- On Studio below 5 seats, Add a seat shows the new total first. Once it's added, the invite opens.
- At 5 seats, studios of 6 or more move to Business, a custom plan we set up with you, through Contact sales.
See adding and removing seats.
Only the owner changes the plan and its seats; an admin sees which step fits.
If your studio has more people than its plan covers, for example after moving down a plan, everyone keeps their access. Members says how many people to remove before you can invite anyone new.
Join a studio
Open the link from the invite email. If you don't have an account yet, choose Sign up with the address the invite went to; if you do, Log in. Then choose Join. Plya asks a couple of questions about you and opens the studio.
Logged in with a different address? The invite page says which address it was sent to, with a way to log out and come back with that one.
Joining a team doesn't make a studio of your own. For one, open the studio menu at the bottom of the sidebar and choose Start your own studio. If you belong to more than one studio, switch between them from the same menu.
Change a role or remove someone
Open the ⋯ menu beside a person:
- Make admin or Make member (the owner only).
- Make owner hands the studio to an admin (the owner only). You stay on as an admin, and they take over the plan, billing and the Stripe connection.
- Remove from studio takes away their access. The owner removes anyone; an admin removes members. Their time entries stay with the studio.
Leave a studio
Open the ⋯ menu beside your own name and choose Leave studio. You lose access to its records, and your time entries stay with the studio. To come back, someone has to invite you again. The owner can't leave: hand the studio over first.
If you leave your only studio, Plya offers Start my studio so you have a place of your own.
Need a person? or email support@plya.app.