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Less admin, more draping.

Ship every wholesale order inside its window. Plya keeps an apparel label's buyers, orders, sample rounds and invoices in one place, with each order's start ship and cancel dates on its project.

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A boutique's order comes with a start ship date and a cancel date. Promote the buyer to a project and enter those two dates as its start and due dates, so the delivery window is on the project from the day the order is written.

The admin that comes with selling a collection wholesale

Every wholesale order has a window. The start ship date is the earliest it can leave, and the cancel date is the last day the store will take it. The admin around it tends to be a spreadsheet of orders, a factory email thread and a stack of buyers' cards from market.

  • The order that shipped two days past its cancel date

    The date was on the purchase order. The store can refuse the boxes, and the spreadsheet with the date in it was closed all week.

  • The boutique on net 30 at day 60

    The invoice went out with the delivery. Nobody has looked at it since, and next season's fabric is due.

  • The fit comments in the factory thread

    Fit 1 said to raise the armhole. Fit 2 came back the same, and the comment is forty emails up.

  • The buyer who asked for the line sheet

    Three styles pulled at market and a request for it by Monday. The card is still in the garment bag.

At the cutting table

Cut each size run on the day it's due

Every delivery is a project with its steps in order: fabric in, cut the size run, bundles to sewing. Today lists what's due across all of them, so delivery 1 gets cut on time while next season's samples are still on the form.

Hands pinning a paper pattern to linen on a cutting table

Get each order out before its cancel date

Each order is a project that runs from its start ship date to its cancel date, with fabric, cutting, sewing and packing as dated tasks. The due badge turns amber two weeks before the cancel date. When the boxes go out, set the status to Shipped and invoice the boutique from the project, one line per style, on net 30.

How projects work

Keep every fit comment where you can search it

Each sample round gets a note in a Fit comments folder, linked to the style and the factory: proto, fit 1, fit 2, PP. Search your notes for armhole and the round where you raised it half an inch comes up, with what's done checked off.

How notes work

Tools for the full apparel year

Two market weeks, two rounds of sampling and a delivery window every few weeks. Each one has a place in Plya.

  1. January to February

    Fall market

    Buyers write Fall orders in January and February. Every boutique you meet goes on your Stockists pipeline, with the line sheet follow-up dated for the week after.

  2. March to April

    Fall orders go into production

    Spring deliveries finish shipping by March. Each Fall order becomes a project with its start ship and cancel dates, so its card on the Projects page shows the delivery window.

  3. May to June

    Spring sampling

    Protos and fit samples go back and forth with the factory. Each round's comments go in a note linked to the style, with the changes as a checklist.

  4. July to August

    Fall deliveries

    Stores start the fall season in early August. Cutting, sewing and packing are tasks due in order, inside each order's window.

  5. September to October

    Spring market

    New stores, a showroom, a rep. Each buyer goes in Network with their store, their city and what they pulled from the rack.

  6. November to December

    The Fall invoices come due

    Net 30 invoices from the fall deliveries come due as the holiday orders pick up. Finance lists what's paid, what's open and what's overdue.

Keep the tech pack on the style's canvas

Each style is a project with its own canvas. The tech pack PDF, the sample photos and the factory's card sit on it beside the style's tasks, so the measurements and the person to ask about them are on one board.

Sample quotes

“Buyers, press and the next collection, without five spreadsheets open.”
Amara DialloFashion designer

Made for every kind of studio

Plya for every craft and practice

Keep the cutting table for cloth

The buyers, the orders and their windows, the fittings and the invoices go in Plya, where you can find them.

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